CFSR Round 3 Resources

The Children’s Bureau offers the following resources on Round 3 of the CFSRs for states participating in the process.  

CFSR and PIP Instruments, Manuals, and Guides

Onsite Review Instrument and Instructions

Statewide Assessment Instrument

CFSR Procedures Manual

Stakeholder Interview Guide

Program Improvement Planning

CFSR Case Review Criteria FAQs

CFSR Technical Bulletins and Related Information

Data Indicators and National Standards

Fact Sheets

Logistics, Recruitment, and State Planning

CFSR Updates

                                                                                                                                                          

 

CFSR and PIP Instruments, Manuals, and Guides

Onsite Review Instrument and Instructions

OSRI (available in English [PDF] and Spanish [PDF]): This instrument is used to review cases during the onsite review component of the CFSRs. Note that while this document cannot be completed electronically, it can be printed and completed by hand.

OSRI (fillable PDF): This is a format of the OSRI that can be completed electronically or printed and completed by hand. Note that if the document is completed electronically, information entered into text boxes may not print in its entirety on paper but remains available electronically. You may navigate the document using the Tab key or a mouse.

Quick Reference Items List (PDF): This document briefly summarizes the 18 items in the Onsite Review Instrument and Instructions and the 18 systemic factor items.

OSRI Revisions (PDF): This document describes changes made in January 2016 in the hard copy OSRI to match it with the corresponding changes in the Online Monitoring System (OMS).

Case Rating Summary (PDF): This is a one-page chart used for entering all OSRI item and outcome ratings for one case.

Case-Related Interview Guides and Instructions (available in English [PDF] and Spanish [PDF]): This document provides guidance on setting up and conducting case-related interviews for the OSRI.

OSRI Quality Assurance Guide (available in English [PDF] and Spanish [PDF]): This is a guide for QA staff that provides general and item-specific issues to consider when conducting QA on an OSRI.

Reviewer Brief - Understanding the Federal Expectations for Rating Cases (available in English [PDF] and Spanish [PDF]): This brief provides an overview for CFSR reviewers of the practices that may lead to a Strength rating in a case and the expectations or special considerations that should be given to particular case circumstances in evaluating case ratings.

Reviewer Brief - Strengthening How Reviewers Determine Effectiveness of Agencies' Assessment of Underlying Needs and Provision of Services (OSRI Item 12) (PDF): This brief is intended to strengthen how CFSR Reviewers determine, during case reviews, whether or not the agency (1) made concerted efforts to assess the needs of children, parents, and foster parents to identify the services necessary to achieve case goals and adequately address the issues relevant to the agency's involvement with the family, and (2) provided the appropriate services. It builds upon instructions provided in the Reviewer Brief above (Understanding the Federal Expectations for Rating Cases), and draws on information in the field of child welfare/social work regarding needs-based assessments and service plans.

Case Elimination Worksheet (Excel): States use this worksheet to list cases to be eliminated from the review sample, and the reasons for elimination.

  

Statewide Assessment Instrument

Statewide Assessment Instrument (available in English [fillable Word] and Spanish [fillable Word]): This instrument’s four sections are designed to enable states to gather and document information that is critical to analyzing their capacity and performance during the statewide assessment phase of the CFSR process.

  

CFSR Procedures Manual

CFSR Procedures Manual  (PDF): This manual describes the structure and process of the CFSRs, including the overall framework, the statewide assessment, the onsite review, case sampling, stakeholder interviews, determinations of substantial conformity, collaborating during the CFSRs, statewide data indicators, and the planning conference call schedule. Updated November 2015.

  

Stakeholder Interview Guide

SIG (PDF): This instrument is used to conduct local and state-level interviews during the onsite component of the CFSRs. It identifies questions that may be asked during stakeholder interviews across seven systemic factor sections.

Supplemental for the SIG (PDF): This supplemental provides alternative language and phrases that interviewers can apply to all the Stakeholder Interview Guide questions, if needed.

Guidance on Potential Data and Information That Can Be Used To Assess Systemic Factor Functioning (available in English [PDF] and Spanish [PDF]): This document provides guidance and examples to assist states in providing relevant data to evaluate systemic factor functioning pursuant to the Child and Family Services Plan and the CFSR statewide assessment.

 
Program Improvement Planning

A Guide for Implementing Improvement Through the CFSP and CFSR (PDF): This guide translates principles of effective implementation for states and the Children’s Bureau to use when working jointly on the development and implementation of the Child and Family Services Plan and the Child and Family Services Review Program Improvement Plan.

Program Improvement Plan Template (Word): This document provides a template states may use to submit their Program Improvement Plans to the Children’s Bureau.

Program Improvement Plan Progress Report Template (Word): This document provides a template states may use to submit their Program Improvement Plan Progress Reports to the Children’s Bureau.

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CFSR Case Review Criteria FAQs

CFSR Case Review Criterion 1 FAQ (PDF): This document contains frequently asked questions about Case Review Criterion 1: "The state operates an internal case review process at least annually that assesses statewide practice performance for the key child welfare areas using a uniform sampling process and methodology."

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CFSR Technical Bulletins and Related Information

CFSR Technical Bulletin #9 (Transmittal Letter) (PDF): This cover letter transmits CFSR Technical Bulletin #9 (link below). It also includes the "List of CFSR Round 3 Statewide Data Indicators Issues as of Publication."

CFSR Technical Bulletin #9 (PDF): This Technical Bulletin (TB) rescinds TB#8A and establishes a new plan for use of statewide data indicators and national standards as context data for the third round of the Child and Family Services Reviews (CFSRs). The new TB reissues and revises applicable guidance formerly from TB#8A on program improvement plan measurement methods to reflect the change in the use of the statewide data indicators.

CFSR Technical Bulletin #8A (Transmittal Letter) (PDF): This cover letter transmitted CFSR Technical Bulletin #8A (link below), which has been rescinded by TB #9, above.

CFSR Technical Bulletin #8A, Amended (Final) (PDF): This TB has been rescinded by TB #9, above. TB #8A accompanied the amended (May 13, 2015) Final Notice of Statewide Data Indicators and National Standards for the CFSRs published in the Federal Register (link below). This information was specific to the third round of the CFSRs, and provided technical detail on how the Children's Bureau calculated whether a state had met national standards and on establishing program improvement goals relative to the statewide data indicators for states not meeting the national standards.

CFSR Technical Bulletin #7 (Cover Letter) (PDF): This cover letter transmitted CFSR Technical Bulletin 7, which announced the third round of the CFSRs.

CFSR Technical Bulletin #7 (Final) (PDF): Technical Bulletin #7 announced the third round of the CFSRs. It described changes to the review process and provided information on scheduling.

Criteria for Using State Case Review Process for CFSR Purposes (PDF): This document provides detail on how states and the Children's Bureau will work to verify each state's ability to meet the case review criteria in Technical Bulletin #7 (linked above).

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Data Indicators and National Standards

Update: Use of CFSR Statewide Data Indicators in Round 3 - CB State Call Presentation (Transcript, PDF of Slide Presentation, WebEx): This is the Children's Bureau presentation in October 2016 on the CFSR statewide data indicators and national standards in conjunction with Technical Bulletin #9 (TB#9 and Transmittal Letter linked above). CB delivered this presentation during a WebEx briefing for states. The Administration for Children and Families' decision for Round 3, due to revisions, is to use the data indicators for context information, and to continue accountability for outcomes based on case review findings. All other aspects of the review process remain in place.

CFSR Round 3 Statewide Data Indicators - CB State Call Presentation (Transcript, PDF of Slide Presentation, WebEx): See important update in the later presentation, above. This is the earlier Children's Bureau presentation on the CFSR statewide data indicators and national standards with changes to the Federal Register notice issued in May 2015. CB delivered this presentation on June 25, 2015, during a WebEx briefing for states. The transcript and video include questions and answers. The transcript clarifies one answer (see page 15) given in response to a question asked during the presentation.

Executive Summary: Final Notice of Statewide Data Indicators and National Standards for Child and Family Services Reviews (PDF): This document summarizes the Children's Bureau's plan, published in the Federal Register on October 10, 2014, and amended on May 13, 2015, to replace the statewide data indicators and the methods for calculating associated national standards.

Federal Register Notice: Statewide Data Indicators and National Standards for Child and Family Services Reviews (link): This Federal Register Notice pertaining to the statewide data indicators and national standards for the third round of the CFSRs was published on May 13, 2015, providing corrected information to the Final Notice published on October 10, 2014 (earlier uncorrected notice: link).

Combined Federal Register Notice: Statewide Data Indicators and National Standards for Child and Family Services Reviews (PDF): A Federal Register Notice pertaining to the statewide data indicators and national standards for the third round of the CFSRs was published on May 13, 2015, providing corrected information to the Final Notice published on October 10, 2014. This combined version integrates the corrections into the original publication, so that all information pertaining to the data indicators is in one document. The corrected information is highlighted in the document. Other edits were made in this compilation to aid the reader in understanding the revised content in context.

CFSR Round 3 Statewide Data Indicator Series (link): These seven publications from the Capacity Building Center for States provide information and data on the seven CFSR indicators for use in continuous quality improvement (CQI) activities and CFSR trainings. These factsheets take complex data calculations related to states’ performances on CFSRs and condense them into a digestible reference to help state leaders, CQI staff, and other interested child welfare professionals understand and confidently explain CFSR data indicators to a variety of audiences.

CFSR Round 3 Statewide Data Indicators - Workbook (PDF): This workbook [amended May 2015] provides detailed, state-by-state performance on the CFSR Round 3 statewide data indicators, comparisons against the national standards, and baseline and improvement goals for states whose initial results indicate the need for a Program Improvement Plan.

Overview of CFSR 3 Statewide Data Indicators Syntax (PDF): This document provides an overview of the syntax and supporting files used by the CB to calculate data quality, observed performance, and risk-standardized performance for the CFSR Round 3 statewide data indicators. For the usable (runnable) SPSS and STATA syntax files (with file extensions ".sps" and ".do", respectively), email Linda Mitchell, CB, linda.mitchell@acf.hhs.gov. Nonrunnable versions are posted below so that anyone can see, or use a screen reader to read, what's in the files:

Syntax files (nonrunnable - see above for description and information on runnable files):
CFSR3-0_Census_Child_Pops (PDF)
CFSR3-1_ AFCARS_Source_Data (PDF)
CFSR3-2_AFCARS_DQ (PDF)
CFSR3-3_Obs_perf_maltx_in_care (PDF)
CFSR3-3_Obs_perf_maltx_recurr (PDF)
CFSR3-3_Obs_perf_perm_reentry (PDF)
CFSR3-3_Obs_perf_perm_1st_day (PDF)
CFSR3-3_Obs_perf_place_stabil (PDF)
CFSR3-4_RSP_maltx_in_care (PDF)
CFSR3-4_RSP_maltx_recurrence (PDF)
CFSR3-4_RSP_perm_entries (PDF)
CFSR3-4_RSP_perm_FD_12-23_mos (PDF)
CFSR3-4_RSP_perm_FD_24_or_more (PDF)
CFSR3-4_RSP_place_stability (PDF)
CFSR3-4_RSP_reentry (PDF)

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Fact Sheets

CFSR General Fact Sheet (available in English [PDF] and Spanish [PDF]): This fact sheet provides a brief overview of the history, purpose, and process of the CFSRs. 

CFSR Fact Sheet for Courts (PDF): This fact sheet provides information on how court representatives can participate in and support the CFSRs

CFSR Fact Sheet for Governors (PDF): This fact sheet provides information on how governors can participate in and support the CFSRs.

CFSR Fact Sheet for Foster and Adoptive Parents (available in English [PDF] and Spanish [PDF]): This fact sheet provides information on how foster and adoptive parents can participate in and support the CFSRs.

CFSR Fact Sheet for Legislatures (PDF): This fact sheet provides information on how state legislators can participate in and support the CFSRs.

CFSR Fact Sheet for Mental Health Professionals (PDF): This fact sheet provides CFSR-related information and findings concerning mental and behavioral health.

CFSR Fact Sheet for Parents and Caregivers (available in English [PDF] and Spanish [PDF]): This fact sheet provides information on how parents and caregivers can participate in and support the CFSRs.

CFSR Fact Sheet for Substance Abuse Treatment Professionals (PDF): This fact sheet provides CFSR-related information and findings concerning substance abuse, as well opportunities for substance abuse professionals. 

CFSR Fact Sheet for Tribal Child Welfare Officials (PDF): This fact sheet provides information on the Indian Child Welfare Act (ICWA) and the CFSRs, including review findings and opportunities for Tribal involvement in the reviews. 

CFSR Fact Sheet for Youth (available in English [PDF] and Spanish [PDF]): This fact sheet provides information on how youth can participate in and support the CFSRs.

See also Logistics, below.

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Logistics, Recruitment, and State Planning

State Contact Information Submission Form (Word): States use this document to supply contact information for state CFSR contacts.

State Planning Letter (Summary of State Planning Package Contents) (PDF): This letter summarizes the contents of the CFSR State Planning Package.

Local Site Coordinator Toolkit (PDF): This toolkit assists Local Site Coordinators in understanding their roles and responsibilities in preparing their onsite review sites to participate in Round 3 of the CFSRs. Activities and time frames for completion are provided in checklist format.

CFSR Logistical Support Fact Sheet (PDF): This fact sheet explains CFSR logistical support provided by JBS International, Inc.'s Child Welfare Reviews Project.

CFSR Equipment Fact Sheet (PDF): JBS's Child Welfare Reviews Project provides equipment for use at each CFSR onsite review. This fact sheet provides information about the receipt, use, and return of the equipment.

CFSR Recruitment Flier (English/Spanish PDF): This flier provides details about recruitment for a national pool of child welfare professionals who support the Children’s Bureau in administering the federal Child and Family Services Reviews (CFSRs) in three roles: CFSR Reviewer, QA Specialist, and Note-Taking Specialist.

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CFSR Updates

CFSR Update, Vol. 10, No. 1, April 2017 (PDF)

CFSR Update, Vol. 9, No. 2, December 2016 (PDF)

CFSR Update, Vol. 9, No. 1, October 2016 (PDF)

CFSR Update, Vol. 8, No. 2, April 2016 (PDF)

CFSR Update, Vol. 8, No. 1, January 2016 (PDF)

CFSR Update, Vol. 7, No. 2, May 2015 (PDF)

CFSR Update, Vol. 7, No. 1, December 2014 (PDF)

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